The successful bidder and manager of the CS will have to engage with a Governance Body (GB), managed by ASAPbio. The CS Provider(s) will file a yearly public report to the GB and Funders. The GB will be making recommendations on the performance of the CS Provider(s) to the funders for the purpose of releasing yearly funds to the CS Provider(s). The GB will also set standards for intake of content to the CS and will set yearly priorities and make recommendations. Models similar to this arrangement include Europe PMC and the Protein Data Bank. Please provide any comments or ideas on the relationship and interactions that you (if you obtain the contract) would like to establish with the GB.
The GB bears responsibility for establishing the policies of The Commons; technical partners bear responsibility for delivering infrastructure to abide by those policies. Coordination can follow COS’s community partner model adapted to suit the needs of the GB.
We recommend:

- Yearly in-person meetings of the GB and technical partners. These 1-2 day meetings will devote a portion of time for reviewing progress of the technical infrastructure development, marketing and adoption of the service, and service administration activity. But, because these activities will be reported frequently during the year, most of the in-person meeting time will be used for strategic planning of the next period’s requirements, implementation, and marketing priorities. As such, these meetings will be action-oriented collaborative planning sessions.
- Quarterly virtual meetings of the GB and technical partners. These 2-3 hour virtual meetings will be devoted to reporting on technical development, marketing outcomes, service administration and near-term priorities for the next quarter. With advance communication, these meeting times can be used efficiently to leverage the insight and feedback of the GB to shape the priorities for the next quarter of service development and activity.
- Monthly “newsletter” updates + asynchronously email list discussion. An email list can facilitate asynchronous communication among the GB and technical partners for monthly activity reports of sprint outcomes and real-time tactical discussion, particularly for marketing efforts.
- Established points-of-contact (POCs) for real-time communication and coordination. For ongoing implementation work, established POCs for COS, technical partners, and the GB are essential. This small group can meet on a regular basis to discuss sprint planning and project progress. There are at least 2 primary points-of-contact: (1) Nici Pfeiffer, Product Lead, with POCs for product implementation and operation, and (2) Rusty Speidel, Marketing Lead, with POCs for marketing and community building at ASAPbio.

Four key phases of the development process that occur at a high levelwith the GB and at an execution level via the POCs in quarterlypriorities and two-week sprint cycles: